^{WETTER & CONVERTINI}

RECORD RETENTION GUIDE

  Accident Report                                      7 years

 Accounts uncollectible                            7 years

 Acquisitions                                            Permanent

 Annual Reports                                       7 years

 Audit Reports                                          Permanent

 Bank Reconciliations                               6 years

 Bank Statements                                     6 years

 Bills of Lading                                          6 years

 Bonds:

   Cancelled                                             Permanent

   Sales Transferred                               Permanent

   Surety                                                  7 years

 By-Laws                                                 Permanent

 Cash Books                                             Permanent

 Checks-Cancelled:                                10 years

              Payroll                                       7 years

              Petty Cash                                 7 years

 Claims-Closed                                         10 years  Workmen Comp                       15 years

 Contracts:

  Customer – Government                       Permanent

  Customer – Non Government                10 years

 Correspondence :

   General                                                 5 years

   Legal                                                     10 years

   Sales                                                       3 years

 Deed                                                        Permanent

 Dividend Records                                    Permanent

 Easements                                              Permanent

 Expense Records (Personnel)                10 years

 Financial Statements                               Permanent

 Franchises                                              Permanent

 Capital Expenditures                               Permanent

 Invoices                                                   7 years

 General ledger                                        Permanent

 Journal Entries                                        Permanent

 Accounts Payable ledger                        Permanent

 Accounts receivable ledger                    10 years

 Bond Registers                                       Permanent

 Stocks - Cancelled                                  23 years

 Stocks – Capital                                      Permanent

 Stockholder Lists                                    Permanent

 Taxes:

  Excise                                                   5 years

  Income – Federal                                   Permanent     

  Income – State                                      Permanent

  Property                                                                Permanent

  Social Security                                      Permanent

 Withholding Certificates                          10 years

 Trial Balances                                         Permanent

 Vouchers

  Capital expenditures                             Permanent

  Payroll                                                   15 years

 Minute books                                           Permanent

 Operating reports                                    10 years

 Pension & Retirement Plans                    Permanent

 Price Lists                                               Permanent

 Profit & Loss Statement                          Permanent

 Proxies                                                    Permanent

 Purchase Orders                                    6 years

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CONTACT US

                                     Copyright © 2000 Wetter & Convertini, CPA,  L.L.C.

  Ph 201-525-2280    201-342-2588

CONTACT US

                                     Copyright © 2000 Wetter & Convertini, CPA,  L.L.C.

  Ph 201-525-2280    201-342-2588